Job Description

Job Title Faculty Affairs Coordinator

Agency

Texas A&M University - Corpus Christi

Department

Associate Vice President #3

Proposed Minimum Salary Commensurate

Job Location Corpus Christi Texas

Job Type Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11000 students from 47 states and 54 foreign nations. We employ over 1400 full-time and 2000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees including doctoral programs. As a member of the Texas A&M University System TAMU-CC benefits from a range of resources increased visibility and influence and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CCs beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern attractive and state-of-the-art classroom buildings and support facilities.

PURPOS E

The Faculty Affairs Coordinator works under general supervision from the Associate Provost and is responsible for coordinating faculty affairs needs in regard to faculty recruitment faculty development and faculty retention activities which includes coordinating compliance standard administrative procedures and guidelines. The position in close consultation with the colleges schools and departments coordinates support of faculty affairs activities. It will serve as a liaison between academic affairs institutional excellence and compliance and human resources as well as other relevant units in regard to faculty affairs.

DESCRIPTION

Functional Area 1: Faculty Affairs Coordination

Percent Effort: 50%

• Coordinates processes for tenure and non-tenure track faculty searches throughout the division including tenure on arrival when applicable.

• Develops and disseminates full-time and part-time faculty initial and renewal notice of appointments in coordination with the Office of the Provost. Prepare amendments as necessary. Coordinate letters with academic units and ensure the letters are scanned into the official records system such as Laserfiche.

• Develop and maintain departmental or division-wide workflow documentation as it relates to faculty hiring and record keeping ensuring accuracy.

• Serves as an advisor to academic units on faculty employment procedures.

• Develops and provides training to college/department staff on the various faculty processes.

• Provides information and assistance to academic departments on System regulation and university rules pertaining to faculty hiring. Conducts workshops and training sessions.

• Administers the verification of faculty members education and experience as it relates to the courses that they will be teaching for the academic year and ensures that faculty credentials are consistent with SACSCOC guidelines. Review credentialing packets for accuracy and completeness. Ensures CIP code alignment.

• Maintains subject matter expertise in the following: adjunct faculty appointments joint appointments promotion and tenure Interfolio RPT including training Interfolio Faculty180 support and tenure clock extensions.

• Manages and facilitates all requests related to these areas.

• Participates in the development of program goals and objectives.

Functional Area 2: Faculty Records Database Management and Compliance

Percent Effort: 45%

• Provides database and records management for faculty files ensuring data accuracy in all applicable systems such as Laserfiche Banner Interfolio WorkDay and shared drives.
• Provide training on faculty databases and records.
• Coordinate processes to help facilitate compliance related to a variety of processes across academic affairs. Processes include but are not limited to faculty searches credentialing notices of appointment and workload reporting.
• Audits faculty files and produces faculty rosters for SACSCOC and as applicable other accreditation and compliance requests.
• Ensures internal documents and guidelines for the Office of the Provost are compliant with university and system policies.
• Manages and maintains records in accordance with the Systems records retention schedule. This includes but is not limited to organizing the electronic filing of documentation purging per schedule coding records producing records for audit and other purposes administer all requests to dispose of records.

Functional Area 3: Other

Percent Effort: 5%

• Lead or serve on Division University and System committees
• Perform other related duties as assigned
• Manage confidential and sensitive financial and personnel materials

QUALIFICATIONS

• Bachelors degree
• Three years of related experience
• Additional education may be considered as a substitution for the minimum requirements.
  • Masters degree and one (1) year of related experience

SKILLS AND ABILITIES

• Strong attention to detail and ability to identify errors discrepancies missing documentation and compliance concerns.

• Ability to maintain accurate and confidential faculty personnel records in electronic and paper-based systems.

• Proficiency with database management electronic records systems Microsoft Office Suite and other administrative software.

PREFERRED QUALIFICATIONS

• Masters degree in business management higher education administration or human resources.

• Experience in applicable systems such as Laserfiche Banner Interfolio WorkDay and shared drives.

• Experience in higher education administration faculty affairs academic affairs human resources or a related administrative environment.

• Experience supporting faculty hiring appointments credentialing promotion and tenure or other faculty personnel processes.

• Familiarity with SACSCOC accreditation standards faculty credentialing CIP codes and compliance documentation.

SALAR Y: Commensurate with education qualifications skills and relevant experience.

• Up to $5166.67 monthly (Up to $62000 Annually Approximately)

NOTE: Employment may be impacted by the Presidential proclamation issued on September 19 2025 and the moratorium issued by Texas Governor Abbott on January 27 2026.

BENEFITS (rules policies eligibility apply)

From our generous benefits package and professional development opportunities to our retirement programs and our commitment to service excellence the Island University is an engaging and rewarding place to work.

• Medical$0 - $30 per month for Employee Only coverage after university contribution ($920 value).Up to 83% of premium covered by the university:Employee and SpouseEmployee and ChildrenEmployee and Family coverage
• Dental & Vision
• Life Insurance Accidental D&D Long Term Disability Flexible Spending Account and Day Care Spending Account

• Counseling Work Life Assistance Financial Resources and Legal Resources

• Public Loan Forgiveness
• Book scholarships
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
• Voluntary Tax Deferred Account/Deferred Compensation Plan

• 8 hours of vacation paid time off every month.
• 8 hours of sick leave time off every month.
• 8 hours of paid time off for Birthday leave.
• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Required Experience:

IC

Job Tags

Full time, Part time, Work at office, Flexible hours

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